Want to smooth your operations and scale? We partner with you to build custom digital operating systems for your unique business. Experts in clarifying systems, database and interface design, automation, integrations and Notion AI. 200+ companies empowered to own their systems.

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Smooth Ops Consulting

AI Templates Library from Notion

Notion's AI templates are designed to help you write faster, better, and smarter. From writing generators to rewriting to summarization, kickstart your work with Notion AI prompts.

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AI prompts templates

Explore out AI Prompts library, ideal for anyone eager to experiment with new prompts or refine their AI interactions. This collection features a wide range of ready-to-use prompt lists, curated to optimize your AI workflow and boost both creativity and efficiency. Unlock the perfect responses and elevate your AI output with our AI prompt templates!

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AI Prompts

AI Powered Tools Templates

Boost your writing, communication, and data analysis with our "AI Tools" templates in Notion. Overcome writer's block with automated drafting, easily translate texts, and adjust document tone to suit your needs. These templates quickly generate insights and summaries, turning complex data into actionable information. Enhance productivity and streamline your tasks effectively with our powerful AI tools.

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AI-Powered Tools

Curated for optimal efficiency and collaboration in the workspace

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Work

Start the semester off right

Tailored for students and their needs to achieve academic success

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School

Embrace a more organized, productive, and fulfilled lifestyle

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Life

Linktree

Not Impossible Labs

Mr Yum

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Insurgence

Daniel Taylor Lawyers

Amplify

Fika Ventures

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This is the key workflow we follow when helping businesses and individuals create their digital operating systems based in Notion.

Smooth Ops Blueprint

This workspace is a complete operating system for a DAO with over 70 members. It facilitates all of the project, task and resource management, meeting collaboration and documentation as well as a complex system of roles and token rewards for member contributions.

Web3 Academy DAO Workspace

I worked with the Mr Yum team to build a knowledge base (that they call "The Pantry") that holds all their key internal data. It is a database with a built in verification and review management system as well as a front end built with the UX their team needs.

Mr Yum's Knowledge Base

A complete practice management solution built for criminal, child protection and family violence focussed law firms in Victoria, Australia. We have several clients using this workspace and while the core components are the same each workspace is has been adapted to the unique approach and workflows of the firm.

Legal Practice Workspace

Transform disconnected tools and messy workflows into a unified digital operating system. Using the Smooth Ops Blueprint, we collaborate with you through our proven methodology: clarifying your business systems, mapping current processes, designing a tailored framework, building custom databases with proper relations and properties, crafting intuitive interfaces, integrating with your tech stack, setting up automations, and leveraging Notion AI.

This isn't a template! It's a custom system designed around how your business actually operates. We work alongside your team through regular feedback sessions, ensuring the build evolves with your input. You'll receive training materials, documentation, and the knowledge to maintain and adapt your system as you grow.

Perfect for scaling businesses (SMEs) ready to consolidate tools, eliminate inefficiencies, and build systems that scale.

Custom Workspace Design, Build, Implementation and Training

Most teams barely scratch the surface of what Notion AI can do. We help you build AI that does real work: following up from meetings and allocating tasks, managing project workflows, drafting documents and communications, extracting insights from your data, and handling multi-step processes that follow your team's specific methods.

Using custom instructions and playbooks, we transform Notion AI into a teammate that knows your context and works the way you work. The key is giving it the right foundation. The more organised your Notion workspace is, the more leverage you get from AI.

We help you design the instruction framework, build workflow playbooks, and configure data access so your AI handles the work you'd otherwise do manually. Perfect for teams with solid Notion systems ready to multiply their value with intelligent automation.

Notion AI Strategy and Implementation

Extend your Notion workspace into a powerful, connected ecosystem. Your digital operating system.

We design and implement custom automations and integrations that eliminate manual work, connect your tools, and create seamless data flow across your business systems. We build workflows that run automatically, handling multi-step processes without human intervention.

The result: one source of truth for information across your business, no double handling of data, reduced errors, and massive time savings as the system does the work for you.

Using automation platforms and direct API connections, we integrate with email, calendaring, messaging apps, CRMs, video conferencing, accounting software, payment platforms, industry-specific specialist tools and more!

This service works alongside a workspace build or as a standalone project for existing Notion users. We scope the integrations, build and test them, document how they work, and train your team to manage them.

Automation & Integration Services

Whether you're exploring if Notion is right for your business or ready to map out a detailed implementation plan, this consultation gives you clarity on your path forward.

In this session, we'll discuss what Notion can do for your specific situation, audit your current tools and workflows, identify bottlenecks, and explore potential solutions. You can walk away with practical advice on where to start, or a comprehensive roadmap outlining recommended phases and timelines.

Perfect for founders and operators who want expert guidance before committing to a full build. Sessions range from 45-90 minutes depending on your needs.

Strategic Consultation

Advisory support for business leaders who want a trusted partner to help them think through operational challenges, system design decisions, and growth planning.

We work 1-on-1 to help you clarify your business systems, make strategic decisions about tools and processes, and navigate operational complexity as you scale. This includes developing your Notion skills through hands-on training and support as you build and refine your systems. You'll learn by doing, with expert guidance every step of the way.

This isn't just Notion consulting. It's strategic guidance from someone who's worked across dozens of industries and business models, helping you build and run your operations effectively while building your capability to own and evolve your systems.

Perfect for business leaders who value having an experienced operator in their corner as they grow.

Business Leader Advisory & Coaching

This guide will help you transform a generic Notion AI assistant into a teammate who understands your context and works the way you work.

Think of this as the onboarding documentation for your AI.

How to build AI Personalised Instructions

Playbooks turn a vague request into a repeatable workflow your AI can run the same way every time.  

Think of them as operating procedures for AI: clear inputs, clear steps, clear outputs.

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