Offerings
Custom Workspace Design, Build, Implementation and Training
Transform disconnected tools and messy workflows into a unified digital operating system. Using the Smooth Ops Blueprint, we collaborate with you through our proven methodology: clarifying your business systems, mapping current processes, designing a tailored framework, building custom databases with proper relations and properties, crafting intuitive interfaces, integrating with your tech stack, setting up automations, and leveraging Notion AI. This isn't a template! It's a custom system designed around how your business actually operates. We work alongside your team through regular feedback sessions, ensuring the build evolves with your input. You'll receive training materials, documentation, and the knowledge to maintain and adapt your system as you grow. Perfect for scaling businesses (SMEs) ready to consolidate tools, eliminate inefficiencies, and build systems that scale.
Notion AI Strategy and Implementation
Most teams barely scratch the surface of what Notion AI can do. We help you build AI that does real work: following up from meetings and allocating tasks, managing project workflows, drafting documents and communications, extracting insights from your data, and handling multi-step processes that follow your team's specific methods. Using custom instructions and playbooks, we transform Notion AI into a teammate that knows your context and works the way you work. The key is giving it the right foundation. The more organised your Notion workspace is, the more leverage you get from AI. We help you design the instruction framework, build workflow playbooks, and configure data access so your AI handles the work you'd otherwise do manually. Perfect for teams with solid Notion systems ready to multiply their value with intelligent automation.
Automation & Integration Services
Extend your Notion workspace into a powerful, connected ecosystem. Your digital operating system. We design and implement custom automations and integrations that eliminate manual work, connect your tools, and create seamless data flow across your business systems. We build workflows that run automatically, handling multi-step processes without human intervention. The result: one source of truth for information across your business, no double handling of data, reduced errors, and massive time savings as the system does the work for you. Using automation platforms and direct API connections, we integrate with email, calendaring, messaging apps, CRMs, video conferencing, accounting software, payment platforms, industry-specific specialist tools and more! This service works alongside a workspace build or as a standalone project for existing Notion users. We scope the integrations, build and test them, document how they work, and train your team to manage them.
Strategic Consultation
Whether you're exploring if Notion is right for your business or ready to map out a detailed implementation plan, this consultation gives you clarity on your path forward. In this session, we'll discuss what Notion can do for your specific situation, audit your current tools and workflows, identify bottlenecks, and explore potential solutions. You can walk away with practical advice on where to start, or a comprehensive roadmap outlining recommended phases and timelines. Perfect for founders and operators who want expert guidance before committing to a full build. Sessions range from 45-90 minutes depending on your needs.
Business Leader Advisory & Coaching
Advisory support for business leaders who want a trusted partner to help them think through operational challenges, system design decisions, and growth planning. We work 1-on-1 to help you clarify your business systems, make strategic decisions about tools and processes, and navigate operational complexity as you scale. This includes developing your Notion skills through hands-on training and support as you build and refine your systems. You'll learn by doing, with expert guidance every step of the way. This isn't just Notion consulting. It's strategic guidance from someone who's worked across dozens of industries and business models, helping you build and run your operations effectively while building your capability to own and evolve your systems. Perfect for business leaders who value having an experienced operator in their corner as they grow.Past work
Clients
Reviews
The notion Guru
Our team worked with Tim over a 5 month period to migrate our workflow and project management system onto Notion and build a bespoke system that worked for us. Tim was excellent to work with- a great can do attitude, attention to detail, follow up and delivery. We highly recommend Tim for anyone looking to set up on Notion- a safe and high quality pair of hands.D
Darja Nelson · Feb 27, 2026
Partnering with the best!
It was an absolute pleasure working with the team at Smooth Ops Consulting. Tim has a rare ability to cut through complexity and turn messy business challenges into simple, repeatable, and scalable systems. If you’re looking for a genuine partner to improve workflows and bring practical AI into your business, I can’t recommend them highly enough.N
Nick Tucker · Jan 15, 2026
Notion Stand-Up - From Nothing to EVERYTHING
**5/5 Stars - Tim Jeffries, Smooth Ops Consulting**
Tim was instrumental in getting Notion up and running for Not Impossible. He brought much-needed organization and coached us through the entire process. Despite a 16+ hour time difference, he was flexible, creative, and incredibly responsive. Would absolutely work with Tim again for any future Notion needs. Highly recommended!
**- Not Impossible Team**M
Maya Grigorovich-Barsky · Sep 17, 2025
Tim is leagues ahead of every other Notion Consultant
Migrating a company to a digital workspace - especially a new one that nobody is familiar with - can be daunting. Thankfully, we had Tim.
Tim not only built out our company Notion workspace, team workspaces, and individual pages, but he also held follow up calls with each of our teams and has stayed in constant contact over slack to ensure our integration is seamless and works frictionlessly with our ongoing work styles.
Every other Notion consultant felt like we were a means for them to make money; Tim, however, felt like a partner who wanted to work with us to ensure our company's success.
For anyone considering working with Tim - I can't recommend him and his services highly enough. He is the best there is, and works with a smile to ensure the company is leading with its best foot forward.
We are grateful for all of the calls we had with Tim and our new workspace. We have noticed a significant increase in company efficiency. Thank you Tim!C
Charlie Pink · Sep 17, 2025
Amazing and so helpful!
Jay expertly created a custom Notion workspace for my luxury travel business and organized in a way that I never could have envisioned myself but works so well. She's very responsive and just an all-around wonderful person to collaborate with! I was hesitant when i started this process but very glad i did. Highly recommend!H
Hannah Miles · Aug 29, 2025
